DSpace: Analytics for Binder’s Collections

During retrospective conversion, some binder’s collections were converted using a single record with a detailed contents note. When these scores are digitized, our current policy is to provide a separate catalog record for each component part of the binder’s collection.

· When creating separate records, you may use the call number assigned to the binder’s collection in all bibliographic records in new records. If the number is especially misleading (i.e., for a collection rather than a single work), you may put a dummy call number in the record)
o Example: M1620 (on binder’s collection), M1621 in individual records

· When importing the record into Voyager, supply holdings records for each location of the binder’s collection. Often, the original has been moved to Storage Withdrawn and a preservation photocopy now circulates.

· N.B. Do not create item records for the analytic holdings records. The item records and barcodes will reside in the records for the complete collections only.


Examples:

Holdings records for original item (Binder’s collection: Piano works)
Preservation photocopy

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Original

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Component: Poemes lyriques

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In this example the component part is from a volume in a multivolume collection. Note that the volume number is added to the call number in records for the component parts.
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